[wheezing softly] yeah “regularly” is the goal, but hitting big backlogs every few weeks is more accurate to reality lmfao. but that means i have a lot of little things i’ve folded into my workflow to make it more doable!
that being said, i’m sure what works best will vary person to person, but the core rule that works best for me is: scan the backlog in batches, but digitally clean/edit/organize each batch in one sitting. picking up in the middle of where you left off in a physical stack is easy; picking up where you left off in a bunch of nebulous digital files is a fucking nightmare.
what i mean by that is, like, let’s say i have a stack of 60 sheets of paper to scan in. maybe i don’t have the time/energy/attention span to scan all 60; i start running out of steam at page 20 or something. in that case, that’s fine, set the rest of the pages aside; but if i sit down to start cleaning/editing that folder of 20 scans, i should do them ALL NOW. if i don’t think i can clean them all tonight, i’m going to wait and start tomorrow.
the reason i’m adamant about that is like, say i get through cleaning scans 1-6 out of 20, then i want to pick them up tomorrow…. frankly unless i remember to write myself a note (and i probably won’t) i’m going to forget which one i was on. it’s a pain to open a bunch of the scans trying to remember which one i did, i lose the “flow” that you can kind of get into when doing tedious stuff like this, etc… these are all tiny problems that i know ppl can come up w a million simple solutions for but the fact of the matter is for a task that is already kind of overwhelming + tedious that i’m already dreading, ANY AND ALL sources of friction are going to make it more likely that i’m just going to keep putting it off, and then it just Won’t Get Done.
basically, discover anything that potentially throws you off or makes you lose your spot or just makes the whole thing more of a pain in the ass (i can’t remember where i saved everything, the papers are disorganized and i can’t remember what i’ve already scanned, etc) and ELIMINATE IT (throw everything into sub-folders of one big folder called “SCANS” even if it’s ugly, gather ALL the stuff u need to scan into big piles in one place even if it’s ugly and then move them elsewhere when scanned, etc). it’s tempting to want to be like “i will get all my shit perfectly color-coded studyblr organized first and THEN i’ll do my scans” but realistically that just means you’re never ever going to do it. shit does not need to be organized. shit needs to be EASY!!!!!!
now some technical stuff, which is again super personalized to what works for me but maybe it’ll give ideas!
i use a free scanning software called NAPS2 and it’s a godsend. there’s a batch scan setting where u can tell it how many pages u have to scan, then set how many seconds it waits between each scan (i.e. 10 seconds, just enough to take each finished page off and swap in the next one/flip to the next page of ur sketchbook) and then it’ll just automatically keep scanning/waiting 10 secs for the next one/scanning until the stack is done, WITHOUT having to click “scan” every time. ymmv but for me this is really nice bc my scanner is on the opposite side of the room from my computer lmao (walking back and forth to hit “scan” every time is a friction point. ELIMINATE.)
NAPS2 also makes batch-saving things really easy with placeholders! for example, let’s say i have 120 pages to scan and i want to save them to a folder. instead of having to save and name each one individually as i go (friction point. ELIMINATE.), when i’m done scanning i can batch save and name them “april 7 scan $(nnn)” and the program will automatically name each one “april 7 scan 001.png,” “april 7 scan 002.png,” etc etc all the way up to “april 7 scan 120.png.” it saves me an incredible amount of time. (you can also do placeholders for current date/year/etc if that’s useful to you, but i already tend to manually sort my files into monthly folders so the placeholder numbering is the only thing i’ve used personally.)
if you have one of those “all-in-one” home office printers that has a top-loading feeder you can use for stacks of loose pages instead of putting them directly on the scanner glass, that can also be a good way to get a high volume done without having to open and close the scanner/place each individual page on the glass/hit scan every time etc; but i would only advise that for casual scans where the quality/alignment doesn’t matter much, bc there’s a higher risk of jamming/wrinkling and sometimes a lot of the scans come out a bit crooked that way.
when you’re digitally cleaning (this is clip studio specific but i’m assuming a lot of software operates similarly): once i’ve done whatever correction/adjustment layers i need to crisp up my scans, usually a tone curve + saturation adjustment in my case, i hold off on merging the adjustments down right away!!! you can copy those adjustment layers and then paste them on top of all the other scans you have to edit. i.e. copy the tone curve layer from scan 1.png, switch tabs into scan 2.png, ctrl+v. scan 3, ctrl+v. scan 4, ctrl+v. rinse and repeat and now look, you basically only had to do the tone curve once and then you can get the rest of the batch 90% done with one keyboard shortcut each. depending on each image you’ll probably have to tweak them for them to look their best, but it’s still way faster than navigating the menus and redoing your tone curve/level adjustments/etc from scratch every time (friction point. ELIMINATE.), especially if you’re trying to fight your way through dozens of files.
uhhhh what else. well here’s just a quick flowchart of my scan process in case it helps visualize! my philosophy is for everything to be in service of the end goal (get scans organized into patreon sketchbook compilations/set aside for later refinement/ready to upload, then i’m probably never going to look at them much again); i organize just enough to make that EASY, but i don’t bother with any form of organization that i won’t need to reference later. again, more steps just = more reasons the shit is not going to get done. ELIMINATE. STREAMLINE. WIN
(there’s also a folder by year but i forgot to stick that in and also who cares. i hope this makes, like, any sense at all)